How to Choose the Perfect Wedding Venue

Gigi Wain
Jul 14
3 min read

Finding the right wedding venue is one of the most exciting parts of planning your big day. The venue sets the atmosphere, shapes the guest experience, and often determines many other aspects of the celebration such as the date, time, and style. With so many beautiful and unique options available, it can be hard to know where to start. Here’s how to make the right choice for you and your partner.

1. Determine Your Budget

Before you fall in love with a fairytale location, get clear on what you can realistically spend. Your venue will likely take up a significant portion of your overall wedding budget. Keep in mind that some venues come with tables, chairs, and staff included, while others are more of a blank slate that may require extra rentals.

2. Decide on Your Wedding Style

Do you picture a formal black-tie event or something more relaxed and intimate? Your ideal style will help narrow down the types of venues to consider. For example, a historic mansion may suit a classic celebration while a botanical garden is ideal for a romantic outdoor affair.

3. Estimate Your Guest Count

You do not need a final headcount at this stage, but a ballpark estimate helps. A space that is too large may feel empty while a smaller venue could be uncomfortably crowded. Look for venues that can comfortably accommodate your guest list with room for dancing, dining, and mingling.

4. Consider the Season and Weather

Think about the time of year you plan to get married. If you are considering an outdoor venue, have a backup plan in case of rain or extreme temperatures. Some venues offer indoor and outdoor spaces so you have flexibility no matter the forecast.

5. Think About Location and Accessibility

Is the venue easy for guests to reach? If many guests are coming from out of town, consider venues near hotels or airports. Also think about transportation and parking options. Accessibility for elderly guests or those with disabilities should be a top priority.

6. Ask What Is Included

Each venue offers different amenities. Some provide catering, coordination, and rentals while others require you to bring in your own vendors. Be sure to ask what is included so you can compare accurately and avoid unexpected costs later.

7. Schedule Site Visits

Photos only tell part of the story. Visiting a venue in person lets you get a real sense of the space, flow, and ambiance. Take note of how it feels when you walk through the space and ask lots of questions during the tour.

8. Trust Your Instincts

After doing all the research and comparing options, trust your gut. If a venue feels right and fits your vision and budget, it is probably the one. Remember that your wedding is about celebrating your love story — the best venue is the one that supports that celebration in every way.

Final Thoughts

Choosing your wedding venue is a deeply personal decision that sets the stage for your entire celebration. While it is easy to get caught up in the details, focus on what truly matters to you and your partner. Think about the experience you want to create for yourselves and your guests, and let that guide you. With thoughtful planning and a clear vision, you will find a space that feels just right; a place where your memories will come to life.